Project Status Bot

Job Snapshot

Human-equivalent role: Project Coordinator / PMO

Human manager: Head of Delivery / COO

Role category: Ops / Delivery

Typical cost band: $ · Implementation difficulty: 2/5 · Time to deploy: Days

Autonomy: Assist · Risk: Low · Data sensitivity: Internal

Department: Operations. Ready to staff this work? Start with Get Your Free AI Staffing Plan.

What This Bot Does

• Pull task updates from the tracker on a cadence

• Draft RAG summaries with blockers and owners

• Escalate silent workstreams after the SLA

• Keep one status channel per bot or project

• Never invent percent-complete

• Package weekly exec rollups

• Link related Roles and Guides for stuck teams

• Archive status packs for audits

Systems & Permissions

Systems accessed: Project tracker, Slack/Teams, Docs, Calendar.

Required approvals before acting: Send customer status, Change RAG status.

Data sensitivity: Internal. Expect a kill-switch and a human owner paired to this role.

Pair Each Bot with a Human and keep One System of Record so permissions stay auditable.

KPIs

• On-time status packs

• Blocker age

• Human chase time saved

• Customer surprise rate

Recommended Bots

Bot and product mappings ship in Phase 3. Until then, treat Directory as the staging area for verified agents, and use this Role definition as the job description those products must meet.

Browse the Directory for verified tools, or compare neighboring Roles while mappings land.

Recommended Platforms

Platform cards (OpenAI, Salesforce, Microsoft, Google, ServiceNow, and others) land with the Phase 3 directory linkage. Prefer platforms your team already governs.

See Platforms for upcoming infrastructure notes.

Implementation Guide

Start with a written definition of done, a human owner, and the Guides below that already cover this kind of work on BotStaffer.

A Guide to Setting Up Team Bots · A Guide to Getting Your Team Bots to Work · A Guide to Long-Running Tasks with Bots

Tips that pair well: One Status Channel Per Bot · Define Done Before the Bot Starts · Pair Each Bot with a Human · Publish a Weekly Scorecard.

Also browse Guides and Tips for the wider staffing playbook.

Industry Variants

Agency variants map to client retainers; product orgs map to sprint rituals.

Deeper industry pages will land under Industries; until then use this note plus Department context.

Related Roles

SOP / Documentation Bot · QA Bot · AI Chief of Staff